HR Administrator

About RBR: Making waves since 1973

At RBR, we've been designing cutting-edge instruments to measure our blue planet for over 50 years. Built to withstand some of the harshest environments on Earth, our instruments are deployed from the ocean's deepest trenches to the polar ice caps, capturing essential data on water temperature, salinity, pH, and more. This data empowers researchers in the global fight against climate change, and our technology supports groundbreaking science with partners like Fisheries and Oceans Canada, Woods Hole, the Scripps Institution, and the British Antarctic Survey.

At RBR, we care deeply about our work, each other, the environment, and the global communities we serve. We value teamwork, continuous improvement, and having fun along the way. From weekly lunches to social events, we're a crew that thrives on taking on complex and exciting challenges that have a meaningful impact on the blue planet! Ready to make waves with us? Apply below!

About the role

Are you an organised, detail-oriented HR professional who enjoys keeping things running smoothly, delivering a great employee experience, and making sure the important day-to-day work gets done right? Our people are a key part of RBR; they're bright, helpful, kind, and have a good sense of humour, and we're looking for an HR Administrator who reflects our core values of passion, teamwork, and integrity.

Our small (but mighty) HR team needs someone who is excited to take ownership of the tactical, behind-the-scenes work that keeps our people operations moving, while also supporting continuous improvement as we grow. If you take pride in doing things right, being dependable, and making the work around you better, and you're ready to build your HR career in a hands-on environment, apply for our HR Administrator role today! This role is based on-site, in our Kanata North office.

What you'll do

• Onboarding & off-boarding: Coordinate onboarding and off-boarding processes, paperwork, equipment, and workspace setup, orientation scheduling, and employee communications to ensure a smooth experience

• HR admin: Keep things running behind the scenes - manage employee records, support our HRIS (BambooHR & ADP WFN) and benefits programs, and help organize company-wide initiatives

• Benefits & leave administration: Support benefits enrolment, updates, employee questions, leaves, and related documentation, partnering with providers and internal stakeholders to ensure timely, accurate administration

• HRIS & process support: Assist with Human Resources Information System (HRIS) maintenance, reporting, audits, and process improvements, helping keep systems organised, reliable, and useful for the team

• Recruitment coordination: Support hiring processes through interview scheduling, candidate communication, offer and document coordination, and other recruitment support as needed

• Employee support & team coordination: Help respond to day-to-day employee questions, manage the HR inbox & Jira tickets, coordinate meetings and follow-ups, and assist with internal communications and team activities

• Immigration & compliance support: Assist with work permit, visa, Labour Market Impact Assessment (LMIA), and permanent residency processes, policy administration, and compliance documentation in partnership with internal stakeholders and external providers

• Continuous improvement & operational support: Champion smarter ways of working by identifying process improvement opportunities and exploring AI-powered tools to automate or enhance day-to-day tasks. Help document and update standard operating procedures (SOPs), support audits and reporting, and assist with office or facilities-related coordination.

What you bring

• 1+ year of practical experience in HR, people operations, recruitment coordination, or HR administration

• Passion for efficiency, technology, and supporting people

• Excellent organisation skills and strong attention to detail, with a high degree of accuracy and follow-through

• Exceptional communication skills - you’re comfortable writing clearly and connecting with people across all levels

• Ability to manage multiple tasks and deadlines in a fast-paced environment while staying calm, reliable, and solutions-oriented

• Good judgment and discretion when handling sensitive and confidential information

• Comfort with HR systems and digital tools, with curiosity and confidence to learn new systems, improve processes, and use technology to our advantage

• Degree or diploma in HR, Business Administration, or a related field, or equivalent practical experience

Nice to haves

• Experience supporting benefits administration, leaves, or immigration processes

• Experience supporting a system implementation, automation, or AI processes

• Experience with tools such as Jira/Confluence, ADP, BambooHR, Google Workspace, macOS, Applicant Tracking System (ATS) platforms, and Gen AI

The RBR mindset

• Passion for environmental impact and climate science

• Thrives in fast-paced, mission-driven environments

• Comfortable with change and ambiguity

• Creative and resourceful problem-solver

• Enjoys unique challenges and creating innovative solutions

• Embraces new technologies, tools, and best practices

Why you'll love working at RBR

• 🌴 20 days of vacation, plus a company-wide holiday shutdown and paid sick days

• 🩺 Benefits from day one and Registered Retirement Savings Plan (RRSP) contribution matching

• 💰 Company-wide bonus program

• 🏋🏽 Annual fitness reimbursement program

• 🚴 Greener commuting incentive program (bike-to-work, carpool, or transit passes)

• 🚗 Electric vehicle (EV) reimbursement program + on-site charging stations

• 💝 Charitable donation matching

• 🌮 Weekly lunches (on us)!

• 🐶 Dog-friendly office (recently launched)

• 🎉 Team events and social activities

• 🎯 Purpose-driven customers – Partner with organisations making a meaningful difference in science, sustainability, and the world

• 🌐 Make a real impact – Contribute to a business that's growing internationally and whose products are used in groundbreaking climate science, resource management, and exploration

• 🤝 Innovative & supportive culture – Work in a collaborative environment, where sales, engineering, production and the rest of our teams work together to drive success

At RBR, we celebrate and support diversity in our workplace, we are an equal opportunity employer and are committed to creating an inclusive environment for all employees. We seek to recruit the best and most talented people for the job. Accommodations are available on request for candidates taking part in all aspects of the selection process.

AI statement: At RBR, we may use artificial intelligence (AI) tools during parts of our hiring process. These tools may be used to support note-taking, scheduling, and/or organising candidate information. Final hiring decisions are made by our people.

Salary and Job Level: The final salary and job level will depend on your experience and qualifications. We know great talent shows up at different points in a career - whether you’re earlier in your journey or bring senior-level experience, we encourage you to apply. Depending on fit, the role level and salary may shift accordingly.