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Finance Administrator

Ottawa, Ontario, CanadaFinance

Job description

About the Role

RBR is seeking a dynamic Finance Administrator to join our team. In this role, you will play a key role in supporting financial transactions across the organization, including payroll, accounts payable/receivable processes, as well as financial administration and HR support. 

What You'll Do:

  • Process bi-monthly payroll cycles in ADP
  • Reconcile and entry of vendor invoices (3-way matching of internal PO to internal Receipt to Vendor Invoice) for payment processing
  • Clearly log accounts payable documentation for payment processing and resolving discrepancies
  • Correspond with vendors periodically for account statements, inquiries, and resolutions
  • Process employee expense reports
  • Reconcile corporate credit cards on a monthly basis
  • File and organize vendor invoices and other relevant documents
  • Prepare and send invoices to customers, assist with collections, and analyze and resolve collection issues
  • Assist with updating HRIS/payroll systems and asset retention for onboarding and offboarding
  • Facilitate and process benefit and retirement program enrollments and changes
  • Additional activities and projects as bandwidth permits
  • Assist with month-end close processes as required

Job requirements

What You Bring:

  • College diploma in a related field (accounting, payroll, finance, etc.)
  • Experience with running and processing payroll
  • Proficiency in Microsoft Office Suite, with strong Excel skills
  • Ability to work with numbers and independently resolve discrepancies
  • Experience with accounts payable, particularly with inventory/material purchases
  • Experience with accounts receivable, particularly with online invoicing portal submissions
  • Experience working with multiple systems
  • Strong verbal and written communication skills
  • Demonstrated ability to work well under pressure and take initiative
  • Self-directed with the ability to multitask
  • Strong organizational and prioritization skills
  • Detail-oriented, organized, and process-driven

Nice to Haves:

  • Experience with ADP Workforce Now, Jira, and Confluence
  • Experience working in a manufacturing environment
  • Solid understanding of working within multiple systems and how they integrate with one another
  • Working knowledge of financial statements
  • Experience with month-end/year-end close processes

About RBR

Since 1973, RBR has been designing and manufacturing oceanographic instruments in Ottawa, Ontario to measure our blue planet. The effects of climate change are being seen from the ocean’s abyss to the polar ice caps and our sensors quantify this change to support better analysis, improved planning, and more effective mitigation strategies. Our instruments measure water parameters in some of the harshest environments on the planet! They are mounted on underwater drones, dropped out of planes, and sent to the bottom of the ocean – sometimes for years at a time – all in an effort to get precise and accurate data to support climate research! We have been fortunate to be able to partner with some of the world's leaders in the field of ocean science, like Fisheries and Oceans Canada, The Scripps Institution of Oceanography, The Woods Hole Oceanographic Institution, The Norwegian Polar Institute, and The British Antarctic Survey, just to name a few!

At RBR, our people care about the environment, our community, their work, and - of course - each other! We value curiosity, experimentation, and doing the right thing, and while we do some serious work to support world-changing science, we don’t take ourselves too seriously – we like to let our hair down and cut loose too! 

Current Perks at RBR

🌴 20 days of vacation, plus a company-wide holiday shutdown and paid sick days

⏰ Flexible working hours & Work from Wherever Wednesdays (most roles are eligible)

🩺 Benefits from day 1 & RRSP contribution matching

💰 Company-wide bonus program

🏋🏽 Annual fitness reimbursement program

🚴 Greener commuting incentive program (bike-to-work, carpool, or transit passes)

🚗 EV reimbursement program + on-site charging stations

💝 Charitable donation matching

🌮 Monthly Friday lunches (on us)!

At RBR we celebrate and support diversity in our workplace, we are an equal opportunity employer and are committed to creating an inclusive environment for all employees. We seek to recruit the best and most talented people for the job, period. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Ottawa, Ontario, Canada


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